Research Stay Abroad | Internationalization

• employees and scholarship holders of companies, HAWs, external research institutions, etc. (also from other authorities, universities, ministries, state institutions). (also from other authorities, universities, ministries, state institutes),
• employees of institutes affiliated to the TUM

This means that doctoral candidates who are neither employed at TUM nor receive a traditional doctoral scholarship cannot be funded by the regular TUM-GS internationalisation funding.

What is being funded?
All expenses eligible for funding under the BayRKG (Bayrisches Reisekostengesetz), e.g. travel expenses, accommodation, conference fees, daily allowance, etc.

We strongly recommend that you obtain information from TUM, escpecially when it comes to postings ("Entsendungen"): https://portal.mytum.de/kompass/personalwirtschaft_public/index_html/kompass/personalwirtschaft/auslandstaetigkeiten_entsendungen

Please note that in case of a posting only the tranferdays can be refunded ("An- und Abreisetag").

When will the grant be paid out?
Until further notice, costs can only be reimbursed after the end of the trip. In the case of TUM employees, reimbursement is made exclusively in accordance with the payment order from the central travel expenses office.

Attention! Change in "Vorschriften der Bayerischen Haushaltsordnung (BayHO)"

For reimbursement of costs to the chair/research group: Instead of invoice with BKZ -> rebooking by financial accounting using cash order for rebooking of one-off payments (sample 65):

1. Chair pays travel expenses
2. Fill out template 65 in duplicate by the chair. One copy must be signed by the chair.
3. The chair sends both copies together with a copy of the original receipts, a copy of the payment order, a copy of the business trip/training travel permit and the approved TUM-GS application for internationalization funding by post to the TUM-GS office
4. The TUM-GS office checks documents, signs a second copy and forwards all documents to the responsible financial accounting department for rebooking.

If you are reimbursed for expenses by the TUM Graduate School, please make sure that you enclose the calculation from the central travel expenses office together with the payment order - otherwise the money cannot be reimbursed.

Please note the 6 months deadline for reimbursement after the end of the trip.

• TUM-employed doctoral candidates must submit the application for business travel expense reimbursement to the business travel expense office (Reisekostenstelle) within 6 months after the end of the trip and promptly submit all relevant documents (see information sheet) to the TUM GS office/finance upon receiving the payment order (Auszahlungsanordnung).
• Scholarship holders and self-financed doctoral candidates (non-TUM-employed doctoral candidates) must directly submit the application for business travel expense reimbursement and all relevant documents (see information sheet) to the TUM GS office/finance within 6 months after the end of the trip.