Exam Management – Internal Guide (TUMonline)

Last updated: {{19.09.2026}}

1. Required Permissions

To manage exams in TUMonline as a Prüfungsbeauftragte(r), two permission levels are required:

1.1 Existing Permissions

You already have chair‑level permissions (e.g., I31 / I32).
These allow limited access but do not permit full exam management.

1.2 Missing Permission: Department Level

To obtain full rights, you must acquire department‑level permission.

1.3 How to Obtain This Permission

  1. Download and complete the “Prüfungsbeauftragte” form. Form_Prüfungsbeauftragter.pdf
  2. Send the form to the Exam Management team:
    exams-cs.asa@xcit.tum.de
  3. Ms. Magdalena Kozera will activate the required permission.

💡 Once this step is completed, you can fully manage exam registrations, grading, and validation in TUMonline.

Contacts (ModulTeam CIT – Prüfungsplanung Informatik):

  • Fr. Katharina Göbel
  • Fr. Magdalena Kozera

2. Student Registration Options

Students may appear in your exam list via:

Option A — Automatic Enrollment (Recommended)

  • Via LV‑Anmeldeverfahren (organization)
  • Via import of a .xml participant list

Option B — Manual Student Registration

Required if students were not imported at semester start.

3. Manual Student Registration & Grading (TUMonline)

Step 1 — Access Exam Management

Navigate to:
TUMonline → Studium und Lehre → Prüfungsmanagement → Select Organization
You will be prompted to enter your Exam Management PIN.

🔐 PIN note:
This PIN appears only once when first accessing the page.
If lost → email tumonline@ito.cit.tum.de to reset it.

📸 Screenshot :

Step 2 — Register Students

Navigate to:
Prüfungsan-/abmelden

  1. Select the desired course.
  2. Click Anmelden.
  3. Search by Matrikelnummer or Name.
  4. Check the option:
    “Beurteilung bei der Anmeldung erfassen”
    → Allows grade + registration at the same time.
  5. Click Kandidat*in anmelden.
  6. Finish by clicking Schließen.

📸 Screenshot:


Step 3 — Enter Grades

Navigate to:
Prüfungen Beurteilen

  1. Click Beurteilen on your course.
  2. You will see an alphabetical list of students.
  3. Enter grades for each student.
  4. Mandatory: Add a Prüfungsdatum for each entry.
  5. Save via Speichern.

📸 Screenshot:





4. Sammelprotokoll & Finalization

Step 4 — Generate the Sammelprotokoll

Navigate to:
Prüfungs-/Beurteilungsliste

  1. Select your course.
  2. Choose Drucken für Markierte → Sammelprotokoll drucken.
  3. Save the generated PDF.
  4. The PDF must be signed (electronic or original) by:
    • The Head of Department (Julia)
    • Then archived

📸 Screenshot:
[Add screenshot: Sammelprotokoll drucken]

Step 5 — Set Course as Valid (Gültig setzen)

Once the Sammelprotokoll is printed:

  1. Ensure the course is still selected.
  2. Click Aktionen für Markierte → Gültig setzen.
  3. The Head of Department will finalize the approval and verify documents.

📸 Screenshot:

5. Final Verification

To confirm everything is complete:

  1. Return to Prüfungsmanagement.
  2. Enter your PIN again.
  3. Go to Prüfungsan-/abmelden.
  4. The course should no longer appear — indicating finalization is complete.

📸 Screenshot:

Support & Troubleshooting

If you run into issues while working with exam management in TUMonline — e.g. unexpected system errors or duplicating a course— you can get help here:

  • CIT Exam administration (functional address):
    📧 exams-cs.asa@xcit.de
    You can contact this address for any questions related to exams.

  • TUM IT Support:
    📧 it-support@tum.de
    For technical issues, access problems, or PIN resets.

If you’re unsure whom to contact, feel free to write to it-support@tum.de first - they will forward your request to the right place if needed. 


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