- Created by Simon Nützl, last updated by Renate Kaitschick on 30. September 2026 3 minute read
Information for TUM employees:
Einstellungsvorschlag (to be filled in by academic unit)
The following documents must be completed electronically by the student. The employment proposal (Einstellungsvorschlag) and forms must be submitted to SP-H in hard copy with original signatures! Please do not staple or clipforms. Please pay attention to the quality of the documents submitted.
The employment documents must be submitted to the School Office (SP-H) at least three weeks before the intended start date.
New hire or re-hire >1 year (i.e., last contract longer than 1 year) | Extension (i.e., subsequent contract without interruption) | Re-entry (at least a 1-day gap to subsequent contract) |
Feststellung der Versicherungspflicht (Determination of Insurance Requirements) *1 | Feststellung der Versicherungspflicht (Determination of Insurance Requirements) *1 | Feststellung der Versicherungspflicht (Determination of Insurance Requirements) *1 |
If applicable, application for exemption from mandatory pension insurance | If applicable, application for exemption from mandatory pension insurance | If applicable, application for exemption from mandatory pension insurance |
Proof of enrollment *4 | Proof of enrollment *4 | Proof of enrollment *4 |
(Personnel Record Form Bezügestelle - employee payroll office) | (Personnel Record Form Bezügestelle - employee payroll office) | (Personnel Record Form Bezügestelle - employee payroll office) |
Personalbogen für Studierende *2 (Personnel Record Form for Student Assistants) | Personalbogen für Studierende *2 (only if something has changed) | Personalbogen für Studierende *2 (only if something has changed) |
(Questionnaire Scientology)Questionnaire Loyalty to the Constitution |
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(Questionnaire Loyalty to the Constitution) |
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For non-EU nationals: Copy of a valid residence permit, including supplementary sheet (Zusatzblatt) or probationary permit (Fiktionsbescheinigung) | For non-EU nationals: Copy of a valid residence permit, including supplementary sheet (Zusatzblatt) or probationary permit (Fiktionsbescheinigung)
| For non-EU nationals: Copy of a valid residence permit, including supplementary sheet (Zusatzblatt) or probationary permit (Fiktionsbescheinigung)
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Bachelor's certificate (if already available or enrolled in a masters's programm) *3 | Bachelor's certificate (if already available or enrolled in a masters's programm) *3 | Bachelor's certificate (if already available or enrolled in a masters's programm) *3 |
If applicable, proof of TUM scholarship | If applicable, proof of TUM scholarship | If applicable, proof of TUM scholarship |
Marriage certificate, if marital status is married |
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Birth certificate, if the candidate has children |
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*1 Proof of private health insurance (only if “private” is checked on the form “Feststellung der Versicherungspflicht" (Determination of Insurance Requirements) | ||
*2 Documentation of previous employment at German universities or research institutions (other than TUM) | ||
*3 ANABIN printouts (if degree was obtained abroad and candidate is not enrolled at TUM) https://anabin.kmk.org/cms/public/startseite | ||
*4 For contracts spanning across semesters, please keep in mind that the proof of enrollment for the following semester must be submitted on the student's own initiative on time before the semester starts. | ||
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