For the offices of the administration, multi-purpose print/scan/fax devices have been bought, while a HP Color LaserJet 2840 (also print/scan/fax) has found its way into the secretariat. For general use or high volume, Xerox Phasers have been bought including maintenance contract.
brother MFC7820
These devices can be used either with USB connection (for non-shared) or ethernet connection (for shared). In the latter case, no static IP address is necessary, simply install the drivers from the CD, look up the device name in the printer's LCD panel (go to the menu, network settings, node name) and select it. For USB, install the driver first, then connect the printer.
HP Color Laserjet 2840
This machine is connected to network and telephone system (for fax) in the secretariat. It can be accessed at the IP 10.155.59.5 for configuration and information. Scanning and faxing from the PC is possible with the full software solution available for Win/Mac, please ask N.N. for the CD.
Xerox Phasers
We have one 4510DT (black/white) and one 6360DN (color), both with duplex unit. They are accessible via the network. The maintenance contract is with doculex, ask for Torsten Schache. The telephone and serial numbers are written on the stickers on the top of the printers, use them in case of a failure or if some consumable supplies are running low.
Our contract currently includes 1000 b/w pages and 500 color pages in the 55EUR and 25EUR monthly rates, respectively. This should be increased in 2008 once more people print. I estimated that we might need 3500 b/w (that's the upper limit, we'll probably print more at a cost of <1ct/page) and 2000 color pages once the cluster is really active.
Apart from the paper, everything is accounted for by the maintenance contract.